The Ultimate Cheat Sheet On Time Management
Time is such a valuable commodity today yet not many entrepreneurs/professionals are intentional about their time and how it is spent. Until you get smart about time, you’ll never have enough of it. With the techniques listed below, you should be able to shave off at least 10 hours off your work week.
1. Pomodoro technique: ‘Pomodoro’ is an Italian word for ‘tomato’. This method was developed by Francesco Cirillo where he used a tomato timer to track his time when he studied in university. With the Pomodoro technique, you do focused work for 25 minutes, then take a 5 minute break to watch a funny video, take a quick walk or do something non-work related. After four cycles of this, rest time may be increased to 15 minutes. Use a Pomodoro timer here. You can use the Pomodoro technique if you’re working on your next team-meeting PowerPoint presentation, for example. Those short breaks will breathe life into every slide of your presentation.
2. The Eisenhower method: this technique is named after the 34th President of America: President Dwight D Eisenhower. The Eisenhower is divided into 4 quadrants: important, not important, urgent and not urgent. Your daily tasks can be evaluated based on which quadrant they fall into.
Urgent and Important – Do these tasks first.
Important but Not Urgent – Schedule time to do these later.
Urgent but Not Important – These tasks are delegated. Assign someone to do it or place it in the lowest priority.
Not Urgent and Not Important – Drop these tasks.
You can use the Eisenhower here
3. Time-Boxing: is great for some types of tasks. With this method, you set aside time to do something. Here the focus is on time spent not task done. Examples of tasks that can be time-boxed are: reading your emails. Set aside 10-15 minutes every 4 hours to check and respond to your emails. To keep you centered, it might help to put these time-boxes on your calendar.
What other time -saving techniques are you familiar with?